Associate Project Manager
TITLE: Associate Project Manager
DEPARTMENT: Professional Service Operations
REPORTS TO: Director Professional Service Operations
CLASSIFICATION: Exempt (salary)
STATUS: Full Time
LOCATION: Varies Between Remote, at a Client Site in the US and at an office
cGMPnow accelerates Next Generation Therapies to patients by providing GxP Manufacturing & QC Laboratory Equipment, GxP Computerized Systems, Commissioning & Qualification, and Procurement services using project-dedicated expert resources.
With our unique project delivery methodology and owner-focused involvement, we bring new products to the market faster by providing cGMP systems faster.
POSITION SUMMARY:
The Associate Project Manager is responsible for supporting the Project Manager (PM) with overall management of scope, schedule, and budget on capital projects to FDA & EU regulated Advanced Therapeutic industries. The Associate Project Manager supports the PM for planning and overseeing projects to ensure they are completed in a timely fashion and within budget. Additional support to the PM includes planning, managing project resources, budget assembly, progress monitoring and keeping stakeholders informed along the project life cycle.
COMPENSATION & BENEFITS:
Salary Compensation Range: $95,000 - $160,000 annual depending on years of relevant experience
Commission Potential Compensation Range: $0 - $50,000+ annual
This position is eligible for healthcare benefits with the employee base premiums 100% paid for by the company, enrollment in a retirement savings plan with company contributions, company matching of charitable contributions, profit sharing and is eligible for paid time off.
Please note that the salary information is a general guideline only. Other factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.
QUALIFICATIONS:
Must have excellent planning skills, be highly organized and detail oriented, able to support multiple projects simultaneously and be able to adapt to changing environments and priorities. Must be a self-starter with the ability to work productively and meet benchmarks and goals in a timely fashion. Strong interpersonal communication and organizational skills are required. Experience in consulting firms preferred. Project Management Professional (PMP) certification is preferred.
REQUIREMENTS:
Bachelor of Science Degree in Engineering, science, or closely related discipline
3+ years of experience in Capital Project Management or a PM Support capacity within the Pharmaceutical, Biotech, and/or Life Sciences industries
1+ years experience and working knowledge of cGMP compliance
Experience in consulting firms preferred.
Experience in pharmaceutical, biotech, specialty chemical or other life science industries desired
Knowledge of FDA, EMA, and other pharmaceutical regulatory standards and requirements
Knowledge and application of ISPE Baseline Guides
Knowledge and application of ASME BPE
Must be comfortable working remotely
Knowledgeable with project scheduling tool
Knowledgeable with control tools and software
Proficient in spreadsheet and word process software is required. Google Suite knowledge preferred.
Excellent verbal, written and presentation skills
Ability to communicate and work with staff at all levels
Preferably reside in the RTP area of North Carolina area
Able to work in the US without sponsorship now or any time or in the future
ESSENTIAL FUNCTIONS and RESPONSIBILITIES
ASSOCIATE PROJECT MANAGER:
Cost and schedule maintenance and reporting support
Supporting the generation of draft proposals in response to client RFPs for PM review. Examples include but not limited to Project Execution Plans (PEPs), Staffing Plan, Schedule, Cost Estimate and Earned Value Tracking Tools
Proficiently and steadfastly helping to manage project changes (scope, schedule, budget)
Proactively identifying project risk and managing / mitigating risk
Supporting internal and external project team meetings and generating and reporting progress against deliverables
Assisting the project manager with overall project deliverables in accordance with the PEP, budget, schedule, and the cGMPnow Quality Plan
Supporting weekly and day-to-day activities of project technical staff and administrative staff such as training assignment management, meeting minutes, decision logs, updating organizational charts, supporting information cascades
Helping manage client relationships and being responsible for client satisfaction
Sharing with project PM potential opportunities observed for marketing services to clients and consistently maintain client contact
Quickly assess cost and schedule impacts resulting from urgent Client scope changes
Support oversight, coordination and execution of capital and maintenance projects from inception to turnover to user groups, including project scoping, preliminary and detailed design and review, CAPEX document development and approval, construction/installation, commissioning, startup and qualification
Supporting the PM for successful execution of projects using client procedures and industry best practices to the agreed upon scope, schedule, budget and technical quality
Assisting with coordination of all technical activities on assigned projects. Responsible for having an awareness of and ability to recognize technical problems
Support management of RFPs and approval of submittals
Monitors project budgets and schedules for trends/compliance to budget and prepare periodic reports and presentations
Conduct and support project meetings with user groups and project stakeholders
Support preparation of detailed project cost estimates and schedules
Traveling as required for client development and project execution
SKILLS:
Strong candidate will possess the following key attributes:
Team player, hands-on attitude, willingness to be actively involved
Hard working, driven, results-oriented and focused on success
High ethical standards and integrity
Proficient in project management software or systems is preferred
Effective oral and written communication
Personal computer and keyboarding
Customer service including attentive and active listening with management, employees, vendors and customers
Critical thinking and problem solving
Time management, organizational and planning processes
Manage multiple priorities and multi-task with frequent interruptions
Flexible in times of change and adapt to changing environments and priorities
Take initiative and plan ahead
Maintain a good attitude while working under pressure and defuse stressful situations
Work in a team environment and work effectively with other departments to accomplish goals
Work independently with little or no supervision
Plan, conduct and attend meetings in person or via teleconference software
KNOWLEDGE:
Operating standard office equipment including; personal computers, peripherals, and typical office equipment (telephone, copier, printers, scanners, etc.)
Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, MS Project ) and other related software programs
Google Workplace proficient
ABILITIES:
Manage multiple priorities and multi-task with frequent interruptions
Flexible in times of change and adapt to changing environments and priorities
Take initiative and plan ahead
Maintain a good attitude while working under pressure and defuse stressful situations while contributing to a positive and productive team atmosphere
Ability to perform work with little to no direction
Work in a team environment and work effectively with other departments to accomplish goals
Work independently with little or no supervision
Plan, conduct and attend meetings in person or via teleconference software
OTHER:
Willingness to travel locally, within 60 miles of residence, for full time support at client site
Willingness to travel outside of local area up to 30% of the time over a calendar year
All other duties as assigned
PHYSICAL REQUIREMENTS:
The position requires intermittent physical activity of sitting, standing, walking, bending, stooping, crouching and lifting up to 25 pounds on occasion. Must be able to talk, hear, stand, sit and type/keyboard or enter data by using a computer and monitor for up to 8 hours per day. Must possess normal manual dexterity and eye-hand coordination.
cGMPnow is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: cGMPnow is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. cGMPnow will not tolerate discrimination or harassment based on any of these characteristics.
The term “protected class” refers to groups of people who are legally protected from being harmed or harassed by laws, practices, and policies that discriminate against them due to a shared characteristic (e.g. race, gender, age, disability, or sexual orientation).
Disclaimer:
The preceding job description has been designed to indicate the general nature and level of work performed by the employee(s) within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this position. Job descriptions are not intended as and do not create employment contacts. The organization maintains its status as an at-will employer.
